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Thank you for your interest in Northeast Tech. We do not accept application documents or resumes by email; please submit all documentation through our website. All applications are carefully reviewed and considered. If you have difficulty completing the application, try a different browser or contact tech support at 855-955-0946, then select options 2, 1, 1. If you have specific questions about the job posting, don't hesitate to contact Human Resources at 918-825-7040 ext. 6328 or thomas.hudson@netech.edu.

Northeast Technology Center

POSITION ANNOUNCEMENT

Position:             Administrative Assistant in Adult Ed

                           Non-Exempt Support, Full-Time, 12-month Staff

                           District Employee Assigned to Pryor Campus

Starting Date:     May 1, 2025

Reports to:         Adult Ed Director       

Schedule:           Monday through Thursday, 10:30am to 7:00pm, Friday 8:00am-4:00pm with a 30-minute lunch each day. The supervisor retains the right to adjust the work schedule based on the needs of the district.

Compensation

Package:             $34,833 minimum annually, commensurate with experience. Health, dental, vision, paid life insurance, and teachers’ retirement paid; flexible benefits plan; sick leave, vacation, and paid holidays. Health insurance allowance. The total minimum compensation package is approximately $54,820 minimum annually.     

Primary

Function:            Answering the phone and responding to inquiries regarding training offered on the campus; Greeting campus visitors and directing them to the appropriate contact at the campus. Filing, correspondence, and operation of business machines, including entering information on a computer, generating reports to the board of education or accrediting institution/agency, HCP training and testing, receipting tuition, ordering classroom supplies, assisting with the development of semester classes and catalog, scheduling facility usage meetings.

Education:          High School Diploma or GED required.

Experience:        Three years of clerical/business office experience and competency in the following areas needed:  Friendly and outgoing personality, proficient in Google Workspace, Microsoft Word, Excel, and Outlook required. Excellent human relations skills, proficiency in record keeping, typing, filing, faxing, phone usage, prioritizing, and scheduling; ability to exercise initiative, independent judgment, and discretion in the performance of duties; must demonstrate excellent attendance and punctuality; must know the importance of confidentiality.

Application Deadline:  Tentative closing date of April 1, 2025, 12:00 PM, or until a suitable candidate is identified.

Application may be found at the Northeast Tech website: www.netech.edu or by calling 918-825-7040.

The application packet must have a completed application and resume to be considered.

Northeast Technology Center is an equal-opportunity employer.

NORTHEAST TECHNOLOGY CENTER

JOB DESCRIPTION

Non-Exempt, Support, Full-time, 12-month Staff

TITLE:             ADMINISTRATIVE ASSISTANT IN ADULT ED

Hours:             

Work days are typically Monday – Friday, work hours are set by each campus and include a 30-minute meal break. The supervisor retains the right to adjust the work schedule and job description/duties based on the needs of the district.

Essential Duties and Responsibilities:

1. Comply with all state, federal laws and policies, and procedures of the school district
2. Answer phone and provide information or refer callers to appropriate staff members; answer inquiries in a courteous, professional manner.
3. Receive visitors; answer inquiries personally or refer to appropriate staff members, and coordinate activities with internal and external customers.
4. Prepare correspondence, notices, and district and state reports, and verify the accuracy of the work done.
5. Maintain a well-organized and up-to-date filing system and/or data system and retrieve information from files when necessary.
6. Operate all business machines necessary to complete reports and clerical work required in the operation of the office.
7. Maintain confidentiality as required and appropriate. Maintain highly confidential records and files, ensuring that the material is properly marked and secured.
8. Provide clerical support to campus personnel accurately and efficiently, including managing records, preparing reports, correspondence, tests, and class materials, updating and maintaining course syllabi, and assisting with conference and meeting arrangements, travel arrangements, registrations, and reservations.
9. Open, scan, read, and distribute mail; compose official correspondence for supervisor’s signature; properly dispose of routine correspondence. Maintain confidentiality of sensitive correspondence.
10. Enter and retrieve information using a computer or other data processing equipment, receive and review documents, and make routine corrections.
11. Maintain proper accountability of all money collected for tuition and supplies using appropriate accounting software and district procedure for reporting, securing, and depositing collected monies and processing refunds by district policy when requested.
12. Regular attendance following a designated work schedule. Must be able to work scheduled and extended hours and additional days/evenings as required by position responsibilities.
13. Any other responsibilities or duties assigned by the Supervisor and/or Superintendent.

Education, Experience, and Qualifications:   

1. High school diploma/GED required, business school or some college preferred.
2. A minimum of three years of clerical/business office experience with proficiency in Microsoft Word, Excel, and Outlook is
3. Friendly and outgoing personality with excellent communication and human relations skills.
4. Ability to exercise initiative in the performance of duties, and must understand discretion and know the importance of confidentiality.
5. Must have demonstration of excellent attendance and punctuality and be able to work scheduled hours as required by position responsibilities.
6. Required criminal history check and proof of U.S. citizenship or resident alien status.
7. Cannot be related to currently seated district school board members within the second degree of affinity or consanguinity.

Job Knowledge, Skills, and Abilities Requirements:  

1. Ability to handle multiple assignments simultaneously with associated deadlines.
2. Excellent written and verbal communication skills.
3. Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
4. Must be able to effectively handle multiple, simultaneous, and changing priorities.
5. Proficiency in record keeping, typing, filing, faxing, and other office equipment usage, phone etiquette and switchboard use, prioritizing, and scheduling using efficient office procedures.
6. Ability to exercise initiative in the performance of duties, and must understand discretion and know the importance of confidentiality.
7. Must be proficient in Microsoft Office computer programs: Excel, PowerPoint, Outlook, and Word.

Training and Meeting Requirements:

1. View or attend required Safety Training either by video or in person quarterly.
2. Attend professional development training opportunities as required by district policy.
3. Attend meetings and provide information to the Administration and Board of Education as requested.

Work Environment:

1. Operate in a professional office environment and/or classroom.
2. Routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
3. Must have a valid Oklahoma Driver’s license and the ability to drive to client meetings and training using a school vehicle.

Physical, Mental Demands, and Dependability:

1. Light physical effort is required, for example: loading paper in a copier and answering and returning phone calls.
2. Must be able to: care for oneself, see, hear, walk, stand, lift, bend, reach, climb, stoop, squat, speak, breathe, learn, read, concentrate, think, and perform work by doing manual tasks, with or without reasonable accommodation.

Reports to:        Adult Ed Director

Terms of Employment:           

At-will for the first year of employment. After the first year, employment is considered annually in accordance with Oklahoma law. Hourly rate and work schedule will be determined by the board of education.

Annual Evaluation:

The performance of this job will be evaluated annually in accordance with Oklahoma law and the provisions of the board’s policy on evaluations.